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Aron Govil- 10 Things to Consider When Moving from QuickBooks Desktop to QuickBooks Online

We’ll take a look at some of the factors you should think about before making your choice to go online explains Aron Govil.

10 Things to Consider When Moving from QuickBooks Desktop to QuickBooks Online

QuickBooks is the market leader in accounting software, hands down. If you’re currently running (or thinking about switching) to desktop QuickBooks, there are several things you need to consider first.

Here are 10 important questions every business owner should ask themselves before choosing an accounting solution:

1) Who else uses QuickBooks?

This is very important question. With any technology decision, it’s always best if the software can interact with other applications you already use – like customer relationship management (CRM), marketing automation tools and tax software. The team at Intuit can help you determine compatibility with QuickBooks and other third-party applications.

2) How many employees will need access to the data?

Desktop software is always limited to the number of users who have logins for that version. If there are more than one or two people in your organization. We highly recommend considering our online solution since all employees can log in to any device and gain access to accurate information without downloading anything. Users can also easily share their screens with others. So everyone has a clear picture of what’s going on, no matter where they’re located.

3) Do you use QuickBooks for payroll processing?

  This is another very important question to ask you before making this decision. We’ve been processing payroll for small businesses since 1988. We know our stuff and we make it easy to get started with online payroll. Importing your previous data from QuickBooks Desktop says Aron Govil.

4) How often does the company add employees?

Once again, this depends on how many people use QuickBooks in your organization. If you currently have everyone sharing one desktop license. Moving to online software will allow you to give everyone their own logins. Perfect for growing companies or companies that are constantly expanding.

5) Do you need multi-user access?

  The answer is almost always “Yes”! Our multi-user access has made us a top choice for accounting solutions among non-profits. Plus, if you’re concerned about security, rest assured our processes and procedures are built to protect your data.

6) How busy is your accounting department?

This is another important question that many business owners don’t think about. A desktop version doesn’t allow for remote access. Nor can it be synced to the cloud, making it difficult (and sometimes impossible) for employees who travel regularly to update their work on the go.

7) How often do you upgrade QuickBooks Desktop?

  QuickBooks Desktop users are required to upgrade every 3 years. Whereas online software allows for perpetual access so you never have to pay an annual renewal fee again! With our QuickBooks Online Payroll service. Your payroll will always be up-to-date and supported by Intuit’s team of experts explains Aron Govil. No more wondering if your data is current or playing catch-up when it’s time for your annual upgrade.

8) How long do you anticipate QuickBooks Desktop being supported?

  Once again, the answer is nearly always “No longer than 3 years”. Intuit is committed to supporting QuickBooks Desktop for only three years – after that, software support and updates cease. With Intuit’s online accounting solution (QuickBooks Online). The team at Intuit provides continuous support and updates with no end in sight.

9) Does your accountant prefer desktop software over cloud solutions?

  The majority of accountants like our cloud solution. Because they’re able to easily review progress reports with their clients via multi-user access. Without having to download anything or install any third party tools says Aron Govil. Plus, they can now access any QuickBooks file from anywhere. As opposed to only those files associated with one local desktop.

10) Are you looking for a solution that will provide training and support?

  It’s important to choose the right product for your business. So we encourage you to learn as much as you can about all your options before making your decision.


As you can see, there are several advantages that Intuit QuickBooks Online has over desktop software. We encourage you to make an informed decision and not base your final choice on cost alone (although our low monthly fee is certainly hard to beat). By switching to online accounting software with Intuit, you’ll be able to pay employees more easily, update data from anywhere at any time, keep up with changing rules and regulations without the need for costly updates and upgrades, securely share access information with anyone who needs it  and so much more! If you’re ready to take the next step towards making managing your business easier than ever before. Please contact us today or visit to schedule a personalized demo of Intuit QuickBooks Online.